AI tools for small business and multi-location teams
GCaliber builds AI automations, KPI dashboards, live sales scoreboards and lead follow-up that run on their own. Fixed prices, running costs listed before I start, and built by an operator who ran a 10-store, 100-person sales region.
Mike Gregory, founder. 15 years running sales teams and multi-store retail. Based in the Seattle area.
Sound familiar?
What I build
Each one is built on the apps you already use, tested on your real data, and handed off with a plain-English walkthrough video.
Reports, alerts and data entry that run themselves.
Know where every location and rep stands by 8 AM.
Your team knows the score all day, not at close.
Every lead hears back in minutes, day or night.
Put AI to work on your team's real tasks this week.
Quote calculators, intake desks and client portals.
Built for teams that run on daily numbers
Live demos
Nine working tools, each built for a fictional business with sample data. Every button works.
AI lead follow-up: instant text replies, a follow-up schedule and a daily call list.
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Good, better and best roof quotes that reprice as you change pitch or material.
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Live leaderboards by store, region and rep, with phone entry, contests and TV mode.
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A stack rank that updates itself at 7:30 AM, with an AI note on what to fix today.
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Flags every location that missed closing paperwork, by region, before month-end.
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A brokerage leaderboard and deal pipeline, from new listing to closed.
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Loan pipeline, rate-lock expirations and loan officer rankings in one view.
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Monthly client reports that build themselves from campaign data.
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Client requests sorted, assigned and answered with AI-drafted replies.
Open the live demo →How a build works
You walk me through how your week runs. I find the tasks worth automating and the ones that aren't.
FreeYou get the price, the timeline and every running cost in writing before any work starts.
No surprisesI build and test with your files, your apps and your numbers, and show you progress as it comes together.
2 to 21 daysA plain-English walkthrough video, a cheat sheet for your team, and 14 days of fixes included.
You own itI keep it running as you grow: new metrics, new locations, new users and fixes. Cancel anytime.
OptionalPricing
Starting prices for the most common builds. Most tools cost $0 to $25 a month to run, paid directly to the provider, and I list those costs before I start.
| Service | Starter | Standard | Premium | Care Plan |
|---|---|---|---|---|
| AI automationOne workflow up to a multi-step system | $1204 days | $3507 days | $85014 days | $100per month |
| KPI dashboardSheets, Excel or web, auto-refreshing | $1504 days | $3757 days | $80014 days | $80per month |
| Live sales scoreboardPhone entry, TV mode, leaderboards | $3007 days | $65014 days | $1,20021 days | $100per month |
| Claude setup and trainingProjects, connected apps, custom skills | $602 days | $1754 days | $4507 days | $100per month |
Company-wide scoreboards, multi-location rollouts, custom web apps and integrations get a fixed quote after a free scoping call.
Scope a bigger buildWhy GCaliber
| Question | GCaliber | Typical AI agency | Doing it yourself |
|---|---|---|---|
| Who you work with | The person who builds it | An account manager, then a dev team | You, on nights and weekends |
| Starting price | From $60, fixed | Often five figures, plus a retainer | Your time, and trial and error |
| Knows how stores and sales teams run | 15 years of running them | Depends on who you get | You know your business; the tools take learning |
| Running costs | Listed before work starts | Often found after launch | Subscriptions add up |
| After launch | Video walkthrough, 14 days of fixes, optional Care Plan | A support contract | You fix what breaks |
About
I've spent 15 years in telecom, broadband and multi-unit retail. I founded two sales companies, grew one to 50 locations and about 100 employees, and most recently ran a 10-store region with 100+ employees that ranked #1 in the nation two years in a row.
That region ran on tools I built myself with Claude: a dashboard that ranked every store and rep by 7:30 AM, a live scoreboard on every phone and store TV, a weekly report that caught missing paperwork, and a lead follow-up system that texted new leads within minutes.
GCaliber Technologies builds the same kind of tools for owners and managers who'd rather run their business than rebuild spreadsheets. I explain everything in plain English, and I'll tell you when something isn't worth automating.
FAQ
No. Most of the owners I work with aren't. I explain everything in plain English, build around the apps your team already uses, and hand off with a walkthrough video and a one-page cheat sheet.
Most tools cost $0 to $25 a month for hosting or AI usage, paid directly to the provider. I list every running cost in writing before I start, so nothing shows up later.
No. I never need your passwords. You connect your own accounts, and I walk you through each step.
You do, once it's paid for. It runs in your accounts, and you keep it whether or not you stay on a Care Plan.
Every build includes 14 days of fixes after hand-off. After that, the optional Care Plan ($80 to $100 a month) covers fixes, updates and new requests. Cancel anytime.
Gmail, Outlook, Google Sheets, Excel, Microsoft 365, Google Drive, web forms, CRMs, and exports from your POS or CRM. If it exports a file or connects to other apps, I can usually work with it.
Mostly Claude, Anthropic's AI, along with Google Apps Script and lightweight web apps. You don't need to know any of it to use what I build.
Starter builds take 2 to 7 days. Bigger systems take 2 to 3 weeks. You get the timeline in writing along with the price.
No. I'm based in the Seattle area and work with businesses anywhere in the US over video calls.
Yes. Tell me what you do by hand today and which apps you use. I'll tell you if it's worth automating and send a fixed quote before any work starts.
Free automation plan
I'll tell you if it's worth automating, what it would cost to build and what it costs to run. No jargon, no pressure.